Yes, we wanted NSS Day celebration to be somewhat different from other functions of IIT. We wanted to avoid long speeches. We wanted to involve the community our volunteers are engaged with. We wanted to present our on-going activities with every student head speaking for 3 minutes using slides that have images of field work. The skit, NSS cultural team has prepared and is played as nukkad in villages to create awareness, would certainly be there. We wanted the whole function to be short, somewhat informal but disciplined even with 1000 capacity audience and we wanted to be punctual.
I as a member of a faculty team was returning after a meeting with industry representatives from Mumbai. In the airport when we had free time I talked to our Director, IIT Khargpur and he readily agreed to make himself available for the entire function. That gave a lot of inspiration to the team. We lined up launch of NSS, IIT Kharagpur website, release of Newsletter NSS Day Edition to make the most of his presence and make the function a memorable one. This meant we needed to work harder and as a team. The student webteam wanted all the content made available to them at least 2 weeks before mid-sem exam.; some of the student groups had several false-starts :-) and had little to show as their activities on NSS Day, may be did not organize themselves properly (yes, there is a lot to do but the response in general says that a good beginning is made) etc.
And then there were two unexpected visitors in my office on 31st of August! Both were final year students. Gou.... was in my Digital Electronics Class (non-EC) group years back. Sa... was not known beforehand. What they said was interesting and came as a sweet surprise. They are a group of final year students who came together in an 'Art of Living' program of Sri Sri Ravishankar. Later I received this link http://yesplusiitkgp.blogspot.com/2009/10/youve-made-difference.html from them. They are collecting about Rs. 5000 among themselves per month and want to spend it for underprivileged children's education. Sometime back there was an article by me on this topic at Scholar's Avenue (student's newsletter). They were exploring various opportunities and were curious about current NSS initiatives.
The responsibilities of each program officer (P.O.) for the function were fixed beforehand. We had three meetings in 7 days for that. I must say that I have got an excellent team of faculty colleagues taking the responsibility of NSS officers. The meeting took us back to our college days. Since mid-sem was going on we had to put little extra effort on our part. But all of us enjoyed it. Prof SH and his team of volunteers managed the stage, sequence of events in a 90 minute packed program comprising of various segments like a professional. More importantly, they had to get it first time right with no prior stage rehearsal. Prof SSD, another P.O. was given the responsibility of announcements in stage, integration of various segments. Mr MR, P.O. would take care of food. Other P.O.s will take care of volunteer assignment at IIT Gates, ppt preparation, reception of guest, audience management etc. Myself and Prof. PKB were given the role of coordination as our cell no.s were given to various guests and if they were stuck up somewhere might call us for help.
(To be continued. Draft)